Free house cleaning invoice template
Cleaning is priced by the job and paid on the day. The invoice that suits it is short, states the property and the visit date, and carries your cancellation policy in writing — because the money you lose in this trade is almost never an unpaid invoice, it is a Tuesday that vanished at 8am.
Download the house cleaning invoice template
Pre-labeled with the lines a house cleaning business actually bills, dated today, with the amounts left blank for you to fill in.
PDF, US Letter, print-ready. No signup, no email address.
What is already on the template
These are the rows printed on the PDF, amounts left blank. The note under each one lives here rather than on the invoice, so what you hand a client stays clean. Delete the lines you do not bill — the list is deliberately longer than a single job, so it doubles as a check that you have not left money on the table.
- Recurring clean — [3 bed / 2 bath]
- Flat rate per visit. Note the frequency: weekly, biweekly or monthly
- First clean / deep clean surcharge
- One-time, on the first visit only — baseboards, build-up, inside tracks
- Move-out clean
- Empty property, flat rate by size — cabinets and drawers inside and out
- Add-on: inside oven
- Priced separately because it doubles the kitchen time
- Add-on: inside refrigerator
- Only when the client has emptied it first — say so when you book
- Add-on: interior windows
- Per window or per pane, reachable from a two-step ladder
- Late cancellation
- Inside 24 hours, at the rate stated in your terms
Flat rate beats hourly, once you are good at this
Charging by the hour punishes the thing you spend years getting better at. A cleaner who takes three hours earns less than one who takes four in the same house, which is exactly backwards. Quote a flat rate per visit based on bedrooms, bathrooms and condition, and your improving speed becomes your raise.
Hourly still has two honest uses: the first visit to a property you have never seen, and open-ended work like a hoarding-adjacent deep clean where nobody can sensibly quote the finish. In both cases say up front how you will bill and give a not-to-exceed number, then bill the hours on the invoice with the date and the crew size — "2 cleaners × 3.5 hours" reads as fair; "7 hours" reads as a mistake.
Lines worth keeping separate
Every add-on on its own line does two jobs: it justifies the total, and it shows the client what they could drop if they want a cheaper visit.
- The first clean, priced as its own thing
- A first or deep clean typically runs one and a half to two times a maintenance visit, because you are removing months of build-up that will never come back once you are on a schedule. Put it on the invoice as a surcharge, not as a higher rate, so the client can see the recurring price is lower.
- Move-out and move-in cleans
- Different job, different price. Empty rooms are faster; insides of every cabinet, appliance and closet are not. These are usually paid by a tenant chasing a deposit or an agent on a deadline, so bill on completion and take payment the same day.
- Supplies, when they are yours
- Most cleaners include them and price it in. If a client insists on their own products, note it on the invoice — it protects you when a surface reacts badly to something you did not choose.
- Frequency, spelled out
- Weekly, biweekly and monthly should not cost the same per visit; a monthly visit has four weeks of dust in it. Writing the frequency on the invoice line is what stops a client from quietly moving to monthly at the weekly price.
A cancellation policy that survives contact with a client
Three sentences, on every invoice and in the booking confirmation.
State the window
Twenty-four hours is the norm; forty-eight is defensible if you run a tight schedule and cannot refill a slot. Pick one and use it for everybody.
State the amount
Fifty percent of the visit is common and reads as fair. A flat trip fee is fine for a lockout. Charging the full visit for a cancellation is technically your right and quietly loses you clients.
Charge it the first time, then stop worrying
A policy you have never enforced is not a policy. Bill it once, politely, with the line item visible on the invoice — the second cancellation almost never comes.
About tips
Do not add a tip line to the invoice. It reads as a request, and clients who were going to tip already do. If you employ cleaners, tips passed through to them are their money and generally have payroll consequences — worth asking your accountant about once rather than guessing every week.
House cleaning invoicing questions
Should I invoice before or after the clean?
After, for one-off jobs — you cannot know what the add-ons were until you are done. Before, for recurring clients you know well, sent the morning of the visit so payment lands the same day. What you should not do is let a residential cleaning account run two or three visits behind, because the balance grows to the point where paying it hurts, and that is when people go quiet.
How much should a first deep clean cost compared to a regular visit?
One and a half to two times the maintenance rate is the usual range, and it is the amount of extra time it actually takes — baseboards, door frames, window tracks, grout, and behind and under things that will stay clean from then on. Price it honestly and explain what it buys, because the alternative is quoting your recurring rate for a house that needs six hours and resenting the client by hour four.
Can I charge for a cancellation the morning of the clean?
Yes, if you told them the policy before they booked and it is on your invoices. Cleaning slots cannot be resold at short notice, so the loss is real and clients understand that when it is framed as a scheduling policy rather than a penalty. What makes it stick is consistency: the same window and the same amount for every client, every time.
Are cleaning services subject to sales tax?
In some states, yes. Residential cleaning is taxable in states including Texas, Connecticut, New York, New Jersey, Ohio, Pennsylvania and Hawaii, and the rules often differ between residential and commercial work. Others do not tax it at all. This is a question with a definite answer for your state and a bad answer from the internet — check your state revenue department, and if tax applies, show it as its own line on the invoice.
What is the cleanest way to bill a recurring client?
One invoice per visit, sent the same day, paid by a card on file. Monthly summary invoices sound tidier but they double the amount of money at risk and make skipped or added visits harder to reconcile. If you want the tidiness without the risk, use recurring invoices that generate automatically per visit — Pro in Pmnts does that, along with reminders for the clients who never quite get round to it.
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